Purchase Orders – Receiving

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Overview

Purchase Orders are how you can create a requisition that may be emailed directly to your Vendor / Supplier asking them to supply Inventory Items. Your Purchase order will usually detail quantities of goods or services, at a price point, as well as delivery terms. A Purchase Order can be partially or Fully Received and turned into a Journal Document with relatively few clicks – saving you time and money.

“Purchase orders are an important tool that businesses should use to ensure spend stays within budget. Without purchase orders tracking expenses is more difficult, prone to errors and validating delivery reports becomes a nightmare.”

Procurement Express Article

Receiving a Purchase Order

Navigate to BOM / Documents / Purchasing Orders.

BOM - Documents - Purchasing Orders - List
BOM – Documents – Purchasing Orders – List

Previous topics have covered navigating and filtering your Purchase Order list.

We are now concerned with receiving the Inventory Items on an existing Purchase Order.

Select the PO# that you have been supplied goods & services against and drill down into it.

BOM - Documents - Purchasing Orders - Receiving
BOM – Documents – Purchasing Orders – Receiving

Select <Receiving> at the top of the screen.

BOM - Documents - Purchasing Orders - Receiving - New Receiving Act
BOM – Documents – Purchasing Orders – Receiving – New Receiving Act

Completing your New Receiving Act is covered under Acts of Inventory Operations – Acts of Receiving.

The only real difference is that when you do it from a Purchase Order, most of it is already filled in for you.

About the author: Tim Atkinson